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Scope and Definitions 3.1. This is to avoid the risk of out of date printed versions of the document. 1.1 Health Records Strategy and Management Policy 1.2 Records Management Policy 1.3 Information Governance Policy 1.4 Policy Development, Review and Control Policy 1.5 NHS Tayside Code of Corporate Governance 1.6 Letter from CE supporting and endorsing RMP 2.1 Head of Health Records … Records Management Policy Issue Date: 06/08/2019 Controlled Document Number: 1182 Version: 1.0 . 1.2. Records Committee and/or Health Records User Group should be established to provide advice on local policy, particularly for the retention, archiving or disposal of sensitive personal health records. This policy relates to all records held in any format by NHS Resolution as per the Department of Health and Social Care (DHSC) publication Records Management: NHS Code of Practice, i.e. 3. The Policy and Outreach Program champions the critical importance of Federal Information Governance Alliance, The Records Management Code of Practice for Health and Social Care 2016. <> x�͚�n�8�� �x)�,$REQ�I��vSc��(��$Fc+��-��;C-Y�C���0$�oF�go6��6^d�իٛ,��� �6����g��d�%�[��l��g_w���#�o��������9������ Details. The Records Management Code of Practice is an important document for Records Managers working in the NHS and adult social care and should be used as a basis for your own organisation’s Records Management Policy. It is based on current legal requirements and professional best practice. Records Management: NHS Code of Practice 2016; The NHS Confidentiality Code of Practice NHS Litigation Authority Standards Research Governance Framework and any new legislation affecting records management as it arises. If you are a member of the public looking for health advice, go to the NHS website. Records management… Published 30 March 2006. Document The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. 1.9. 3 0 obj It's based on current legal requirements and professional best practice and was published on 20 July 2016 by the Information Governance Alliance (IGA), This code of practice applies to hard copy and digital records, including records of NHS patients treated on behalf of the NHS in the private sector. It is based on current legal requirements and professional best practice. Records Management Policy | Page 1 of 2 Records Management Policy Date approved: 19 March 2019 NOTE: NHS Kernow has opted to rely on the Information Governance Alliance’s Records Management Code of Practice for Health and Social Care (2016) for managing its health records. This Policy sets out the principles behind records retention and disposal so that records are not retained longer than they are required and in compliance with the NHS Code of Practice and other statutory procedures. The need to improve the University's records management has become clear from several legislative developments including the Data Protection Act (1998). Policy advisers in the Scottish Government eHealth Team. This Policy provides guidance as […] It covers: Scope - what is a record and what records are covered Where separate working files are held, information is transferred to the Personal Employment Record (PER) or destroyed at regular intervals in line the NHS Records Management: Codes of Practice - 2006. Appendix 2 Legal & Professional Obligations Annex C of NHS Records Code of Practice. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 594.96 842.04] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> This publication was withdrawn on 19 August 2016. %���� Is described in the NHS Records Management Code of Practice as ‘the efficient and systematic control of the creation, receipt, maintenance, use and disposition of . 3.0 Policy Statement 3.1 Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) recognises the importance of effective Health Records Management. 13. ordinating, publicising, implementing and monitoring this records management policy. Sets out standards required for the management of records for organisations who work within, or under contract to the NHS in England. Records Management Policy Version: 3 Ratified by: Quality & Performance Committee Date ratified: 11 September 2019 Name & Title of originator/author: Shaun Beckingham, Records Manager Name of responsible committee/individual: Information Governance Committee Date issued: 19 September 2019 Review date: August 2021 Target audience: All Staff . Records Management Policy Policy Author: Clinical Administration Manager Policy Owner (for updates) Director of Public Health Engagement and Consultation Groups: Information Governance Group Approval Record Date Information Governance Group February 2015 Quality and Improvement Committee 15 April 2015 Equality and Diversity Rapid Impact Assessment 17 March 2010 Version Control Version Number … This document provides advice and guidance to all NHS England staff with regards to the creation, management, storing and disposal of records. Management Standard RMS 3.1) It is a legal requirement for NHS records selected The Queen Elizabeth Hospital King’s Lynn NHS Foundation Trust V3 January 2013 Page 5 of 16 The Records Management: NHS Code of Practice© was published by the Department of Health as a guide to the required standards of practice in the management of records for those who work within or under contract to NHS organisations in England. We also comply with the Records Management Code of Practice for Health and Social Care published by the Information Governance Alliance. Rotherham Doncaster and South Humber NHS Foundation Trust Policy for Retention and Disposal (Records Management). It will help to ensure NHS England and NHS Improvement keeps the records they need for business, regulatory, legal and accountability purposes. Cumbria Northumberland, Tyne and Wear NHS Foundation Trust RM-PGN-06 – Taking Clinical Records off Trust Premises – V03 – Iss 6- May 2020 Part of CNTW(O)09 – Records Management Policy 1 Records Management Policy - Practice Guidance Note Taking Clinical Health Records/Information off Trust and/or Local Authority Premises – V03 Date Issued RM Issue 5 - Nov … Our advice for clinicians on the coronavirus is here, Corporate Document and Records Management Policy. This may be the same person as the policy owner, someone on the policy owner’s staff or a dedicated position within the organization. This policy relates to all clinical and non-clinical operational records held in any format by the These documents provide the framework that determines how NHS England’s records should be managed and how long they are kept. The Scottish Government has published a revised Records Management: NHS Code of Practice which is intended to be a guide to the required standards of practice in the management of records for those who work within, or under, contract to NHS organisations in Scotland. I'm OK with analytics cookies. Health Records should be Management of Clinical Audio-visual Records Policy 1. endobj SECTION 3 - NHS RECORDS MANAGEMENT AND INFORMATION LIFECYCLE; SECTION 4 - USEFUL GUIDANCE; ANNEX A - GLOSSARY OF RECORDS MANAGEMENT TERMS; ANNEX B - 'THE MANAGEMENT, RETENTION AND DISPOSAL OF PERSONAL HEALTH RECORDS; ANNEX C - ADMINISTRATIVE RECORDS RETENTION SCHEDULE; DOCUMENT CONTROL SHEET: Title: Records Management… HEALTH RECORDS MANAGEMENT POLICY N.B. Statutory/Legal requirements and with published guidance/policies from: NHS Organisations including NHS mail and NHS England. Health Records Managers (see Section 2.6.6 of the NHS Tayside Health Records Management Policy). A selection of Trust policies are available via the links below, to request in alternative formats please contact the Information Governance team via email informationgovernancePHT@nhs.net or Telephone No. endobj : alladministrative records (e.g. Information Management (Records Management) 13 6.1 Information Management System Design 13 6.2 Creation 13 6.3 Saving on Shared Folders, Desktop and Personal Folders 14 6.4 Working from home 15 6.5 Use of Records 15 Original Records 15 Finalised Corporate Documents 15 Copies of Records 15 Duplicate Records 16 6.6 Maintenance 16 Scanning 16 6.7 Disposal 16 Closure 16 Retention 16 … Last Updated 2nd November 2020 Attorney General’s Office Records Management Policy June 2013 Page 5 is disposed of in a way which is auditable, and meets all environmental and other requirements According to International Standard ISO 15489: 2001 records management includes Worcestershire Acute NHS Trust is dependent on its records to operate efficiently and to account for its.... 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